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ERP Automation

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Business Automation at Kenya Airports Authority –Project Eagle

Kenya Airports Authority (KAA) is in the process of implementing of information technology Systems in areas of Integrated Enterprise Resource Planning (ERP) And Airport Operational Database (AODB).

The project commenced on October 2011 with an implementation period is 15 month; this has been extended for a further 3 month with an expected go-live date of 1/4/2013 for all the sites mentioned below.

•    Kenya Airports Authority Hqs  - Nairobi
•    Jomo Kenyatta International Airport - Nairobi
•    Moi International Airport – Mombasa
•    Wilson Airport – Nairobi
•    Kisumu Airport – Kisumu
•    Eldoret International Airport – Eldoret
•    Malindi Airport – Malindi
•    Manda Airport – Manda Island, on Kenya’s North Coast
•    Ukunda Airstrip – Ukunda, on Kenya’s South Coast
•    Wajir Airport – Wajir
•    Lokichoggio Airport - Lokichoggio

The ERP system implementation includes the following departments/functional areas:

Financial Systems - This will enable our business to address changing financial reporting standards, address efficiency in finance processes, and manage financial risk.

Human Capital Management System - which will enable our business to optimize its HR processes with a complete, integrated, and global human capital management solution.

Procurement and Logistics Systems - which will enable KAA manage end-to end procurement and logistics business processes for complete business cycles, from self service requisitioning to flexible invoicing and payment.

Business Intelligence Systems -
This will improve corporate planning and function by enabling data mining and business analytics, and therefore enhancing decision making.

Airport Operations database - the AODB is the "Airport Information Center “and is the central database or repository for all operative systems and provided all airport operations- related date accurately and efficiently in a real time environment.

The benefits of ERP and AODB to the organization can be categorized into five dimensions as follows: -

1. Operational- Automation of repetitive business processes will lead to increased efficiency.

Expected benefits are as follows: -
•    Reduced inter-processing time (transactions occur one time at the source)
•    Maintenance of complete audit trail of all transactions
•    Performance of automatic internal conversions (e.g., foreign currency, taxes, legal “rules” for payroll, product pricing)
•    Improvement of employee productivity
•    Improvement of quality of provided services
•    Improvement of customer service by putting data at the fingertips of any employee

2. Managerial-Informational is stored in a centralized database with built-in data analysis capabilities which leads to enhanced decision making.

Expected benefits are as follows: -
•    Improved management of resources
•    Improved planning and decision making
•    Improvement of employee performance

3. Strategic-Implementation of the system results in competitiveness of the organization.

Expected benefits are as follows: -
•    Improved service delivery
•    Supporting of growth of business
•    Building of innovative products
•    Lowering of cost for offering services
•    Build of external linkages between customers and other stakeholders

4. ICT Infrastructure- Integrated, sharable and reusable IT resources provides a foundation for present and future business applications

Expected benefits are as follows: -
•    Business flexibility for current and future changes
•    Reduction of ICT cost
•    Improved ICT infrastructure capability
•    Flexible adoption of emerging technologies

5.  Organizational-Integrated processes and flexibility of system coordination in the organization.

Expected benefits are as follows: -
•    Involvement of users in the entire functional cycle
•    Supporting of business process re-engineering
•    Business learning and knowledge management
•    Employee empowerment
•    Common organization vision.

What is changing?

To all vendors the following will change;
•    Online payments via EFT
•    Updated contact details
•    Correct Bank account Details
•    System generated Purchase/Service Orders.

For further queries on procurement issues kindly contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it

To our external Customers the following will change;
•    System Generated (new) Receipts, Invoices and correspondences
•    Please note that all outstanding balances that are due must be cleared by 28th February 2013.

For further queries on finance issues kindly contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it

To commercial banks the following will change;
•    Manual cheques will be replaced with System generated cheques.  Banks should not accept  any manual cheques issued after 1st April 2013 
•    Payments will be done via EFT through CITI bank -KAA Main paying Bank

For further queries on finance issues kindly contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Once ready, we are going to upload the new look forms to be used by our suppliers on this page.
Thank you for your continued support.



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